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Unified Browser-Based Platform for PublicSafety Agencies

From NCIC / Nlets compliance to real-time portal control; manage everything in one secure, browser client.

Admin Trust

  • At PsPortals, security and compliance are mandatory. They are our foundation. We fully comply with:
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CJIS / NCIC / Nlets Compliant

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24/7 Support for Agency Admins

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Enterprise-grade Data Encryption

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Deployed at + State & Local Agencies

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Why PsPortals

Today’s public safety agencies face fragmentation, including separate systems, silos, manual data handoffs, and excessive security overhead. PsPortals offers a unified, browser-based platform explicitly designed for the criminal justice sector. Whether you’re a CJIS System Officer, Terminal Agency Coordinator, or agency administrator, you get absolute control, compliance built in, and seamless user experience across modules.

Benefits

Centralized Control, One Dashboard

Manage user privileges, module access, and data flows across all PsPortals modules from a single admin console.

Compliant by Design

Built-in NCIC / Nlets / Triple I business rules, code tables, and formatting — no bolt-ons or retrofits.

Fast Onboarding & Configuration

Ship a new agency setup in days ; template imports, agency profiles, default roles, integration with state systems.

Audit, Monitoring & Reporting

Full audit trails, real-time dashboards, change logs, and alerts to maintain oversight and accountability.
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Key Features
Portal XL – Full Browser Client
Zero-footprint browser client; no files installed on user PCs. Every interaction flows through security-controlled endpoints.
Personal Portal (Mobile / Remote Access)
Extend secure access to officers and external partners via iOS, Android, or Windows browsers without compromising control.
Testing & Certification Module
Built for CJIS / NCIC exam certification. Manage test delivery, certification cycles, retakes, and compliance reporting in one unified system.
Super Administrator Module
Ultimate control layer; create agency hierarchies, module assignments, role templates, data partitions, and primary config.
Cross-Module Workflow & Data Sharing
Seamlessly pass validated data between modules (e.g., user management, portal access, test data) without manual imports or scripts.
Real-Time Alerts & Monitoring

Set thresholds, triggers, and automatic alerts (login anomalies, config changes, audit exceptions) to keep admins informed.

Feature Comparison / “Which Module Does What” Table

Capability Portal XL Personal Portal Testing & Certification Super Administrator
Browser Client / zero install ✓✓✓✓
Mobile / remote access ✓✓–(Config) ✓
Role & permission configuration –––(Config) ✓
Module interconnectivity ✓–✓(Config) ✓
Compliance / code table enforcement ✓–✓(Config) ✓
Audit logs & reporting ✓–✓✓
Alerts / monitoring ✓✓✓✓
Agency template support ✓–✓(Config) ✓
State / local integration ✓–✓✓

Admin Scenarios

Onboarding a New Municipal Agency

  • The admin uses a template wizard to create the “City PD Dept” under the state umbrella.
  • Imports the agency user roster (CSV) and assigns initial roles.
  • Enables Portal XL and Personal Portal modules for that agency.
  • The system automatically applies the correct NCIC business rules and code tables. Once that’s done, the admin notifies the TAC, and user access is usually up within 24 hours.

Managing Certification Expirations

  • The admin checks certification schedules in the Testing & Certification dashboard.
  • Users who are nearing expiration are flagged approximately 30 days in advance.
  • The admin can then send out retake instructions or set up a practice exam automatically.
  • The reporting dashboard shows compliance by agency, region, or state.

Responding to an
Audit

  • The supervisor requests logs of who changed configurations in the last 90 days.
  • Admin pulls the audit log report (filtered by module/user).
  • The report includes before/after values, timestamps, and user IDs.
  • Admin exports to PDF/CSV and delivers to the oversight authority.

Challenge:

State managed three disconnected systems (certification, access, role management) with manual syncing and audit issues

Solution:

Implemented PsPortals suite (Super Admin, Portal XL, Personal Portal, Testing). Onboarding in six weeks
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Onboarding new agencies now 70% faster

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Passed NCIC audit with 100% compliance.


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Local agencies managed in one place.

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Real-time alerts and audit logs.

Quote

With PsPortals, our TAC team finally has one tool, one dashboard,
and one source of truth.” — State CJIS Officer.

“Switching to PsPortals was the best decision for our state’s CJIS operations. What used to take days for configs and audits now takes just a few hours.”
— CJIS System Administrator,
— CJIS System Administrator,State Police
“We love that it’s all browser-based. No installs, no updates to push out, and our field users can log in from anywhere without a hassle.”
— TAC,
— TAC, County Sheriff’s Office
“The Testing & Certification module saves us so much time. We don’t have to track retakes or chase down compliance deadlines manually anymore.”
— Agency
— AgencyTraining Coordinator
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Robust Security & Compliance Highlights

  • At PsPortals, security and compliance are mandatory. They are our foundation. We fully comply with:
Blue circular checkmark icon representing confirmation, approval, and successful validation within PsPortals workflows.”

CJIS / NCIC / Nlets Compliant

built-in controls, code tables, formatting, and audit rules that meet federal & state mandates

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Encryption in Transit & At Rest


AES-256 encryption, TLS 1.3, secure VPN tunneling where required

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Role-Based Access Control & Least Privilege

granular permissions at module, field, action levels

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Multi-Factor Authentication & SSO

integrate with agency identity providers

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Audit Logs & Tamper-Evidence

every change logged, with before/after, timestamp, and user ID

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Regular Penetration Testing

third-party audits and ongoing security review

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High Availability & Redundancy


geo-redundant infrastructure, failover, backups

Awards / Certifications

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ISO 27001 Certified

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SOC 2 Type II

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CJIS Approved Vendo

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Partner Agency Logos

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30+ Years in Public Safety Tech

Trophy and award badges representing achievement, recognition, and quality excellence in PsPortals performance and service standards.

FAQ

Basically, you don’t have to install anything on your computers. Everything runs right in the browser, which keeps endpoints clean and easy to manage.

A: You can definitely start with just one module. Each module works independently, but when connected, it provides shared data, smoother workflows, and a single point of management.

A: For most agencies, onboarding takes about 1–2 weeks. Larger statewide rollouts typically take 6–8 weeks, as they include setup, user import, and training.

A: Yes. The Super Admin module is designed for this purpose. You can create templates, set up sub-agencies, pass down permissions, and even clone profiles if you need to.

Contact Support

Every agency gets its own onboarding specialist and a real walkthrough.

Contact Sales Team
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